This comes with a MASSIVE disclaimer… this is NOT legal advice.
Here’s what I’ve worked out so far…
- Education and Care Services National Regulations (Regulation 158.1) require that education and care service providers “must ensure that a record of attendance is kept for the service that, (a) records the full name of each child attending the service; and (b) records the date and time each child arrives and departs; and (c) is signed by one of the following persons at the time that the child arrives and departs; (i) the person who delivers the child to the education and care service premises or collects the child from the education and care service premises; or (ii) the nominated supervisor or an educator.”
- However, the chances are that your church doesn’t need to follow these regulations because Section 5 of the
Children (Education and Care Services) National Law excludes “a service principally conducted to provide instruction in a particular activity (e.g. religious instruction)”, and further excluded: “a services that provides education and care for no more than 4 weeks per calendar year during school holidays” (as defined in Regulation 5.2.i of the Education and Care Services National Regulations)
- While that pretty much means you can come up with any check-in and check-out system you want, it would seem appropriate (looking at the Australian Children’s Education and Care Quality Authority Standard) to keep a mobile record of all children present at the current time to readily account for them all in the case of an emergency (e.g. fire, evacuation)
Christian brothers and sisters should invest relationally by encouraging each other, but don’t fall into the trap of thinking these “lines of encouragement” should be the organisational shape of your church.
Why? Because it leads to Catholic hierarchal pope-ism. It leads to thinking that this person who reads the bible with me and prays with me, he must be my authority in the church. But he’s not, he’s just a brother who reads the bible and prays with you – that’s what Christian brothers are meant to do to each other.
He might also be in authority over you in the church, and that might mean he’s great at encouraging you (as all those in authority in the church should be). But the two are complementary, not compulsory.
In Acts 2-3 there were 5000 Christians, and 12 in “authority”. Yet they all encouraged each other.
Striving for doing things well (quality) is neither good or bad, but it can be done for good or bad reasons.
It’s not good to make things quality for quality’s sake. Neither to make you look impressive, or to make other people feel ashamed in comparison.
But it is good to do things quality because you love the people you’re doing it for. Quality, well rehearsed plans, and beauty are all ways of loving people. A quality sound system makes it easy to hear the speaker and avoids the ear-curdling squeaks. A quality welcoming process will always miss some people, but it will always help more people than a shoddy system.
Yes, some Christians and churches just seem to want to do things because they look cool. But maybe they’re not as shallow as you assume, maybe they just have a greater love for people than you’re aware of.
A church is a lot like a household (at least that’s one of the illustrations used the bible).
And a house needs a lot of work to work. Its not all fun and games, its not all dinners with friends or board games. It requires baking, shopping, cooking, cleaning, planning, dealing with unexpected issues.
I’m not saying these “church housework” things should become the focus – not at all. But they’re just as valuable as the focus things – because they exist for the sake of the focus things.
The danger is (on one hand) the person who says that these things aren’t important and should be ignored. And on the other hand, its a danger to say that these things need to be perfect, such that they become the focus.
I wonder how the people who express such extreemes run their own households? Maybe they’re just completely unaware of how much housework goes on for their little paradise to exist? Or maybe they never feel the housework is done “enough” to enjoy their household?
Ok, I know that no-one – including myself – likes to be put in a box. When I take personality tests, I’m constantly trying to second guess what box they’re going to put me in and trying to offset that so I end up “un-boxable”. But, even with that in mind, it does help to have certain “non-ultimate” ways of knowing who’s around in your ministry. Here’s a few ideas:
“Crowd” – People who come irregularly, and for a variety of reasons (some good others not so good in your view) haven’t committed. They’re not really involved, they’re not in a group, they’re not keen to invite others along. They would probably call your church their church, but if everyone treated their church like that, you probably wouldn’t have a church.
“Community” – People who have committed to your church. They’ve made some type of intentioned decision to make the community of believers important and express that. They’d be giving financially, and they’d like to see their non-Christian friends come with them to meet Jesus at your church.
“Newish” – These are Christians (at least they’ve told you they’re Christians) who are new and so they’re not “Crowd” because they haven’t really had the chance to be lukewarm yet… and they’re not “Community” because they also haven’t really had the chance to faithfully express their intention to be part of the community. They could end up as one or the other… or neither and just leave.
“Non-Christian attenders” – Non-Christians who come along to church or other events your church puts on. They know that you know they’re a non-Christian, and they’re reasonably happy that you know that, and they don’t oppose the idea of you telling them they should stop being non-Christians.
“Non-Christian non-attenders” – this is everyone else in your parish/area/postcode/city. It’s the phonebook. They’re all part of your church too… just not in the way you’d like them to be… yet.
There’s a few things to think about before you give people access to contact details and other data.
- You’re not giving them access, you’re appointing them with responsibility.
- If you’re appointing someone to a position of significant authority, it’s appropriate they have access to data.
They might not need access to the database to fulfil their responsibilities, but the very fact they already have such responsibility means that access is appropriate. For example, our senior pastor rarely uses the database to do his job, but he has access.
- If someone’s smaller roll would be much, much easier with access to data, its loving to let them have it.
There’s no point asking someone to organise a person from every growth group to be a contact person for a particular event, and then telling them they’ve got to find all those people the selves, or bounce that administrative hassle back to the growth group over seers. Administrators are great people to give access to the database.
The “trellis & vine” is a really helpful illustration in some ways. It helps clarify the difference between word/disciple ministry and upkeep/admin ministry. You can’t have one with out the other… even meeting up 1:1 to read the bible requires organising a time, place, etc. That’s trellis work (not to mention it relies on heaps of past trellis work like bible translation, typesetting, publication, distribution).
Another illustration of ministry could be “the sickle & the harvest”. See, in order to collect a harvest, you could just use your hands. But it would take 100s of people and 100s of man hours. Or you could use some tools; a sickle, a bag, etc. They increase what you’re able to do. There’s a small cost… some sheaths will get missed, but not as many as if you did it by hand with the same number of people.
But you could also use a combine harvester. But that doesn’t mean you just need 1 worker (the driver). It means you’ll need most of your workers working on keeping the harvester going.
That’s what systems, structures and processes are to a church… every church has them and they are either reducing the number of people you can reach, or they’re reaching more people while letting some thru the cracks.